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Managing Workflows

Run, monitor, edit, and organise your saved workflows.

Overview

The Workflow Management page is your central hub for all saved workflows. From here you can run workflows on new files, monitor active executions, review past results, and maintain your workflow library.

Running a Workflow

To execute a saved workflow:

  1. Navigate to Workflows from the main menu.
  2. Locate the workflow you want to run. You can browse the list, use the search bar, or check your favourites and recent workflows.
  3. Click Run on the workflow card.
  4. Upload one or more input files using drag-and-drop, the file browser, or cloud storage imports (Dropbox / Google Drive).
  5. Click Start to begin execution.
Info

The workflow processes your files through each step in sequence. The output of each step is automatically passed as the input to the next step. You do not need to intervene between steps.

Monitoring Execution

While a workflow is running, the execution screen shows real-time progress:

  • Step progress bar — indicates which step is currently executing and how many steps remain.
  • Step status — each step displays one of: Pending, Processing, Completed, or Failed.
  • Elapsed time — the total time since the workflow started.
  • Log messages — detailed messages about what each step is doing, useful for troubleshooting.

If a step fails, the workflow stops and displays an error message explaining what went wrong. You can fix the issue (e.g., replace an incompatible file) and re-run the workflow.

Execution History

Every workflow run is recorded in the execution history. To view past executions:

  1. Open the workflow from your workflow list.
  2. Click the History tab.

Each history entry includes:

FieldDescription
Date & timeWhen the workflow was executed.
Input filesThe files that were uploaded for processing.
StatusWhether the execution completed successfully or encountered errors.
DurationTotal time taken from start to finish.
OutputDownload link for the final output file (subject to your file retention settings).

Editing Workflows

To modify an existing workflow:

  1. Locate the workflow in your workflow list.
  2. Click the Edit button (or the workflow name to open it).
  3. The Workflow Builder opens with the current steps pre-loaded.
  4. Add, remove, reorder, or reconfigure steps as needed.
  5. Click Save Workflow to apply your changes.
Note

Editing a workflow does not affect previous execution history. Past runs retain the configuration that was active at the time of execution.

Deleting Workflows

To permanently remove a workflow:

  1. Find the workflow in your list.
  2. Click the Delete button.
  3. Confirm the deletion when prompted.
Warning

Deleting a workflow is permanent and cannot be undone. The workflow definition and all associated execution history are removed. Output files that have already been downloaded are not affected.

Favourites & Recent Workflows

To keep your most-used workflows easily accessible:

Favourites

  • Click the star icon on any workflow card to add it to your favourites.
  • Favourited workflows appear at the top of your workflow list and in the Favourites filter view.
  • Click the star again to remove a workflow from your favourites.

Recent Workflows

  • The Recent section shows workflows you have run most recently, sorted by last execution date.
  • This provides quick access to workflows you use frequently without needing to search.
Tip

Combine favourites with descriptive workflow names to build a personal library of go-to processing pipelines that you can find and execute in seconds.

Related: Workflow Builder · Workflows Overview